- Rochester Charter Bus /
- Charter Bus Rates
Charter Bus Prices: How Much Does a Rochester Bus Rental Cost?
When your group needs to travel together in Rochester, a charter bus rental is the easy, comfortable way to go! Whether you’re planning a school trip to The Strong National Museum of Play, shuttling guests for a wedding at The Foundry, or heading out for a company outing to the Blue Cross Arena, a private bus rental keeps everyone on the same schedule. You might be wondering, “How much does it cost to rent a charter bus in Rochester?” While prices vary based on your unique trip details, most charter bus rentals in Rochester range from $900 to $2,500 per day. Keep reading to learn what affects your pricing and get real quotes for trips in and around Rochester!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of an Rochester Charter Bus Rental?
Charter bus pricing is not one-size-fits-all. Your total cost depends on several factors, including:
- Type of bus: A full-size 56-passenger charter bus costs more than a minibus or school bus. For large groups, a full-size bus rental is usually the most economical choice.
- Duration of your rental: Are you booking by the hour, day, or multiple days? Full-day rentals (usually 8-12 hours) are often cheaper than hourly rates for long trips.
- Mileage: How far will you be traveling? Trips to Niagara Falls, Buffalo, or Syracuse will include more mileage charges than local Rochester trips.
- Time of year and day: Peak travel seasons, weekends, and holidays can affect availability and pricing.
- Extras and amenities: Want WiFi, power outlets, or TV/DVD players on board? These features are usually standard on charter buses but double-check if they matter to your group.
When you call our reservation team at 585-910-1220, we’ll ask all the right questions to give you a custom, accurate quote in minutes. We work with a huge network of Rochester charter bus companies, so we always find you the best price for your exact trip.
For budgeting, here are the average hourly and daily charter bus rental rates in Rochester:
- Full-size charter bus (50-56 passengers): $197-$519/hour, $1,600-$3,800/day
- Minibus (18-35 passengers): $145-$475/hour, $1,300-$3,400/day
- School bus (up to 47 passengers): $155-$450/hour, $1,520-$3,655/day
Remember, these are averages. Your real quote may be higher or lower based on your trip details.
How Much Does It Cost to Rent a Charter Bus for a Week?
For week-long rentals, such as extended tours or out-of-state trips, expect to pay between $8,000 and $15,000. Weekly rates are usually discounted compared to daily rates. The exact price depends on your itinerary, bus type, and amenities. Call 585-910-1220 for a custom multi-day quote.
Sample Trip Pricing Examples
Here are some real-world examples of charter bus rentals in Rochester to help you estimate your cost. All sample rates include driver, mileage, and amenities.
Local Wedding Shuttle to The Foundry
A couple hosting their wedding at The Foundry in Rochester wanted to provide guest transportation from two hotels downtown. They booked a full-day rental of a 56-passenger charter bus for 12 hours to run continuous shuttles between the Hyatt Regency Rochester, the Marriott Rochester Downtown, and The Foundry. The bus provided a comfortable, climate-controlled ride with plenty of luggage space for guest bags and wedding party items. The couple reserved two buses to keep wait times under 15 minutes for their 100 guests.
Each bus rental cost $1,800 for the day, totaling $3,600 for both buses. This flat rate covered all mileage, driver hours, and amenities. The couple said the shuttle service was the “best wedding decision” they made, keeping their guests safe and on time so everyone could focus on celebrating.
School Field Trip to The Strong Museum
A Rochester elementary school planned a field trip for 60 students and chaperones to The Strong National Museum of Play. They booked two 30-passenger minibuses for a half-day trip, including travel from their school in Brighton to the museum and a lunch stop at Dinosaur Bar-B-Que in the Rochester Public Market district. Each minibus rental was for 5 hours at $180/hour, totaling $900 per bus. The total transportation cost was $1,800.
The buses arrived with DVD players to entertain the students on the 30-minute ride and ample storage for backpacks and lunches. The school’s PTA said the trip “went off without a hitch” and the kids “can’t wait for the next adventure.”
Corporate Shuttle for Kodak Center Event
A Rochester-based tech company hosted a product launch event for 150 clients at the Kodak Center. They arranged for three 56-passenger charter buses to shuttle guests from a reserved lot at the RIT campus to the venue, a 10-minute drive. The event lasted 6 hours, and the company scheduled the buses to run every 20 minutes before and after the event to keep arrivals and departures smooth.
Each bus was booked for 8 hours at $220/hour, totaling $1,760 per bus. The total shuttle cost was $5,280. The company’s event planner praised the service, saying, “Our guests arrived relaxed and ready to network. The shuttle was seamless.”
Day Trip to Niagara Falls
A group of 40 friends and family from Rochester planned a day trip to Niagara Falls State Park for a summer outing. They rented a 45-passenger charter bus for 12 hours at $200/hour and traveled the 90 miles to the Falls (180 miles round trip). Mileage was charged at $6/mile, totaling $1,080 for mileage. The total trip cost was $3,480.
The bus had reclining seats, large windows for sightseeing, and an onboard restroom. The group stopped for lunch at the Hard Rock Cafe Niagara Falls and spent the afternoon exploring the park. One traveler said, “The bus made the whole day so easy. No one had to drive, and we all stayed together.”
